Country Program Assistant (Samoa)

Apia, Samoa

  • Apia-based position
  • Attractive package
  • Join the principal development organisation in the region

 

Description

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 27 country and territory members. In pursuit of sustainable development to benefit Pacific people, our unique organisation works across more than 25 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Educational Quality and Assessment Programme (EQAP) has the vision of being ‘The agency for educational quality in the Pacific region’.  The mission of the Educational Quality and Assessment Programme is to enhance the quality of education and training for Pacific leaners to realise the benefits of lifelong learning. The Educational Quality and Assessment Programme seeks to promote the following core values within the context of SPC’s corporate values:

  • creating a culture of quality;
  • creating a culture of continuous improvement;
  • cultural and political sensitivity;
  • respect for the autonomy and priorities of each PICT’s education system; and
  • assimilating expressed needs of countries into its technical delivery.

The role – the Country Programme Assistant - Samoa will support EQAP in the implementation of the country work programme.

 

The key responsibilities of the role include the following:

Support for Literacy Intervention Programmes

  • Provide programmatic support to the literacy consultants hired through MESC in
    • Word processing reports for the consultants
    • Documenting success stories around literacy improvements
    • Capturing and documenting critical incidents of literacy instruction and learning through videos and narratives
  • Support teachers and consultants with data entry for literacy assessments
    • Assist consultants and teachers in entering assessment data into digital devices
    • Upload assessment information into databases

Support for Digitisation of Resources

  • Support the digitisation of literacy intervention resources and communication of success stories
    • Collate developed resources in collaboration with consultants and MESC
    • Upload resources on to nominated websites, in particular SPC and MESC
    • Support the EQAP Communications team with stories and resources for visibility

Logistics and Travel Support for events

  • Provide logistic and travel support, by way of
    • administrative, financial and logistical support to ensure successful delivery of events
    • budgets for in-country events.
    • communications that are precise and use appropriate language
    • collation and distribution of events documentation.

Programme Administration Support

  • Provide programmatic support in other collaborative activities between EQAP and MESC, in
    • the coordination of activities related to examinations and assessment
    • logistical arrangements for workshops and trainings
    • provision of M&E information
    • securing financial documents

For a more detailed account of the key responsibilities, please refer to the online job description.

 

Key selection criteria

Qualifications

  • Diploma in a relevant field such as business administration or commerce.

Technical expertise

  • 3-4 years’ experience in a similar role, or role that demonstrates suitable communication and computing skills to perform this role
  • Demonstrated experience in conference management and event organisation, logistics and travel.
  • Relevant practical experience in procurement, administration, travel support and financial aspects of large and complex projects.
  • Strong PC-based computer skills, preferably with Microsoft Programs.
  • Ability to effectively manage information and carry out data entry with attention to detail.
  • Demonstrated organizational and multi-tasking skills.
  • Ability to work under pressure and to tight deadlines.

Language skills

  • Excellent oral and written communications skills.

Interpersonal skills and cultural awareness

  • A proactive and positive team player able to work effectively in a multicultural environment with a wide range of individuals.
  • Knowledge of Pacific Island countries and territories is an advantage.

 

Salary, terms and conditions

Contract Duration – This position is budgeted for 1 year and is subject to renewal depending on performance and funding.

Remuneration – the Country Programme Assistant - Samoa is a Band 6 position in SPC’s 2022 salary scale, with a starting salary range of WST 30,058 – 37,572 per year. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration being given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

Benefits – SPC provides medical and life insurance for eligible employees and their eligible dependents. Employees are entitled to 25 days of annual leave and access to SPC’s Provident Fund (contributing 8% of salary to which SPC adds a matching contribution).

Languages – SPC’s working languages are English and French.

Recruitment principles – SPC’s recruitment is based on merit and fairness, and candidates are competing in a selection process that is fair, transparent and non-discriminatory. SPC is an equal-opportunity employer, and is committed to cultural and gender diversity, including bilinguism, and will seek to attract and appoint candidates who respect these values. Due attention is given to gender equity and the maintenance of strong representation from Pacific Island professionals.  If two interviewed candidates are ranked equal by the selection panel, preference will be given to the Pacific Islander. Applicants will be assured of complete confidentiality in line with SPC’s private policy.

Please note that applicants must be Samoa Nationals currently residing in the country or hold the proper work permit for salaried employment there.

 

Application procedure

Closing date: 2 October 2022– 11:00 pm Honiara time

Job Reference: SH000176

Applicants must apply online at http://careers.spc.int/

For your application to be considered, you must provide us with:

  • an updated resume with contact details for three professional referees
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions

Your application will be considered incomplete and will not be reviewed at shortlisting stage if all the above documents are not provided. Applicants should not attach copies of qualifications or letters of reference.

Please ensure your documents are in Microsoft Word or Adobe PDF format.

SPC does not charge a fee to consider your application and will never ask for your banking or financial information during the recruitment process.

 

Screening questions:

  1. As a Samoa country program assistant, one will be liaising with multiple stakeholders e.g. EQAP, Finance and Procurement Offices of SPC, the Ministry of Education Sports and Culture in Samoa and possibly other organisations in Samoa. Discuss three desirable behaviours one needs to demonstrate to successfully liaise with multiple stakeholders.
  2. Describe your experience in logistics management for regional and national workshops and outline three lessons learned.
  3. Describe three important skills that one should have in order to manage large volumes of data from multiple sources using an information system.

JD_CountryProgrammeAssistant_Samoa_final.pdf


Type: Contract - Local

Category: Education Quality & Assessment

Reference ID: SH000176

Date Posted: 19/09/2022