- Noumea-based position
- Attractive expatriate package
- Join the principal development organisation in the Pacific region
The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.
The Climate Change and Environmental Sustainability Programme (CCES) was established to enable SPC to strengthen and streamline its actions on climate change by bringing together work already undertaken by the organisation under a coherent strategic and technical leadership. In addition, it leads the actions of SPC on climate change and environmental sustainability, works with the Organisation’s regional and international partners and promotes the integration of these issues into all development activities conducted by the Organisation’s divisions.
PROTEGE is an integrated project aimed at reducing the vulnerability of human and natural systems to the impacts of climate change by increasing adaptability and resilience. It shall also target activities for the sustainable management, conservation and use of biological diversity and its elements by linking it with the water resource. It is financed by the 11th European Development Fund (EDF) for the benefit of the territories of French Polynesia, New Caledonia, Wallis & Futuna and Pitcairn. The language of the project is French.
The role — The Project Finance Officer - PROTEGE is responsible for the administration and accounting and financial management of the PROTEGE project. This role ensures compliance of the project with all purchases, travel, financial policies and SPC guidelines. The Financial officer is responsible for reporting on all the financial elements of the project to the SPC as well as of the EU and other partners, including the consolidation of the SPC and the funds disbursed to the co-delegate (SPREP).
The key responsibilities of the role include :
Monitoring and financial reporting for all activities implemented by the PROTEGE project:
- Responsible for finance, monitoring and financial reporting for the PROTEGE project (including recovery of all supporting documents)
- Maintaining accurate records of all financial transactions covering the activities implemented by PROTEGE and their archiving
- Close collaboration with SPC finance staff to ensure that all processes are in line with SPC financial policies and procedures
Consolidation of the financial information for the PROTEGE project covering all the assigned funds and the disbursement of funding to the partners:
- Drawing up model budgets, monitoring and reporting of possible expenditure and sharing with partners (SPREP and regional leaders) so that all finances are reported in a consistent manner
- Coordination and consolidation of the PROTEGE annual budgets
- Coordination and consolidation of the PROTGE annual and semi-annual expenditure reports for the steering committee and the SPC monitoring
- “Internal project” control of all financial documents and supporting financial documents
- Monitoring and supervising the closure of contracts, in financial terms
- “Internal audit” of contracts to support the implementing partner in bringing the registration and financial reporting procedures up to date
Financial assistance and training for all the SPC partners (co-delegates, leaders, operators, etc.) for the project:
- Assistance to SPC implementing partners (including thematic leaders) on financial issues by ensuring that they meet all SPC requirements in terms of appropriate supporting documents, financial formats and principles, and budgetary and monitoring tools
- Support to the project coordinators (territorial and thematic) to ensure that contract budgets fully reflect the financial principles of the SPC and the budget of the project
- For a more detailed account of the key responsibilities, please refer to the online job description.
For a more detailed account of the key responsibilities, please refer to the online job description.
Key selection criteria
- Bachelor in Accounting, Audit or finance or equivalent
Knowledge and experiences
- Direct experience of at least 5 years in accounting and financial reporting procedures for major projects funded by international donors;
- Knowledge of audit procedures, in particular EU procedures
- Good knowledge of the Microsoft Windows IT environment,
- Good knowledge of integrated financial management software
- Excellent communication skills in French and English (spoken and written).
Interpersonal skills and cultural sensitivity
- Strong interpersonal skills;
- Good team spirit and ability to build relationships and work effectively in a multicultural environment;
- Sensitivity to cultural diversity and proven knowledge of developing countries,
- Knowledge of Pacific Island Territories would be an asset.
Salary, terms and conditions
Required start date – This position is to be filled as soon as possible.
Contract Duration – This position is budgeted for 3 years and is subject to renewal depending on performance and funding
Remuneration – The Project Finance Officer - PROTEGE is a Band 9 position in SPC’s 2018 salary scale, with a starting salary range of 3,073–3,745 SDR (special drawing rights) per month, which currently converts to approximately XPF 453,455–552,616 (USD 4,241–5,168; EUR 3,800–4,631). An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration being given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews. SPC salaries are not presently subject to income tax in New Caledonia.
Benefits for international staff employees based in New Caledonia – SPC provides subsidised housing in Noumea. Establishment and relocation grant, removal expenses, airfares, home leave, medical and life insurance, and education allowance are available for eligible employees and their recognised dependents. Employees are entitled to 25 days of annual leave and access to SPC’s Provident Fund (contributing 8% of salary, to which SPC adds a matching contribution).
Languages – SPC’s working languages are English and French.
Equal opportunity – SPC is an equal opportunity employer. Recruitment is based entirely on merit; in cases where two short-listed candidates are judged to be of equal rank by the selection committee, preference will be given to Pacific Island nationals.
Child protection – SPC is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. SPC’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child.
Police clearance – Successful candidates will be required to provide a police clearance certificate.
Closing date: 19th of December 2018
Job Reference: AL000137
Please use SPC’s online recruitment system to lodge your application: http://careers.spc.int/
Hard copies of applications will not be accepted.
For your application to be considered, you must provide us with:
- an updated resume with contact details for three professional referees
- a cover letter detailing your skills, experience and interest in this position
- responses to all screening questions
Please ensure your documents are in Microsoft Word or Adobe PDF format.
All international positions at SPC have specific screening questions. If you do not respond to all of the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.
Briefly describe your knowledge, experience and proven ability in the following activities (400 words max):
Consolidation and financial control including gathering and archiving of all activities and expenditure documentation for large donor-funded projects, emphasizing your experience working with the rules, EU requirements and procedures
Reporting on all financial transactions in an approved format and meeting deadlines for the transmission of reports
Training and capacity building in the Accounting / Controlling field
http://spc.turborecruit.com.au/position_description/773/Final_JD_Project Finance Officer_EN_181121.docx