Administration and Finance Assistant x2

Suva, Fiji

  • Attractive and competitive local package
  • Friendly and supportive team environment
  • Join the principal development organisation in the region

Description

The Pacific Community (SPC) is the principal scientific and technical organisation in the Pacific region, supporting development since 1947. We are an international development organisation owned and governed by our 26 country and territory members. In pursuit of sustainable development to benefit Pacific people, our organisation works across more than 20 sectors. We are known for our knowledge and innovation in such areas as fisheries science, public health surveillance, geoscience, and conservation of plant genetic resources for food and agriculture.

The Geoscience Energy and Maritime Division provides advice, technical assistance, research and training support to Pacific Island countries and territories (PICTs). There are three areas of scientific programming and two areas of focus within this division:

  1. Oceans and Maritime – Driving growth in blue economies through well-informed and inclusive action from integrated solutions for ocean and coastal management and maritime and transport.
  2. Geo-resources and Energy – Strengthening the management of the Earth’s non-living resources through responsible harnessing of mineral resources, including metalliferous and development minerals, and clean and renewable energy resources, such as solar, wind, and geothermal for sustainable development.
  3. Disaster and Climate Resilience – Improving resilience and sustainability through the management of disaster risk and assessment of hazards. This includes building resilience through wider support for climate change, disaster risk management (DRM) initiatives, and water and sanitation initiatives.
  4. The other two focus areas within this division are Programming and Operations, responsible for driving integrated programming excellence and operational support across the division, and Geo-informatics, which is responsible for providing diverse, integrated, and unique and demand-driven services across SPC work programmes, projects and countries. This includes developing, managing, building on and retaining or preserving spatial data and information for the benefit of all scientific areas.

The Administration and Finance Assistant will support the Ocean and Maritime programme with administration and finance tasks to ensure the delivery of the project activities. The key responsibilities of the role include the following:

  • Provide programme/project administration support in line with SPC corporate, division, and programme procedures
  • Execution of operational procedures in the day to day operations
  • Event Planning, organising and servicing

For a more detailed account of the key responsibilities, please refer to the job description provided.

 

Key selection criteria

Qualifications

  • Certificate or Diploma in business administration or equivalent work experience that is both relevant and current

Knowledge and experience

  • At least 3 years of experience in administrative and financial management of projects (preferably donor funded)
  • Demonstrated capacity to create and/or maintain financial systems, conducting procurement and cash disbursement processes

Essential skills

  • Experience with working in the Pacific Islands region
  • Excellent writing and reporting skills in English
  • Excellent PC-based computer skills, including knowledge of Microsoft Word, Excel and Outlook
  • Demonstrated organisational skills with ability to prioritise workload and complete work under deadlines

Language skills

  • Excellent English communication skills (oral and written)

Interpersonal skills and cultural awareness

  • Ability to work in a multicultural, inclusive and equitable environment

 

Salary, terms and conditions

Contract Duration – Until 30 June 2022

Remuneration – This is a full-time position at Band 6 in SPC’s 2019 salary scale, with a commencing taxable salary range of FJD 1,801‒2,251 per month, plus local staff benefits. An offer of appointment for an initial contract will be made in the lower half of this range, with due consideration given to experience and qualifications. Progression within the salary scale will be based on annual performance reviews.

SPC is committed to child protection, irrespective of whether any specific area of work involves direct contact with children. SPC’s Child Protection Policy is written in accordance with the Convention on the Rights of the Child. Successful candidates will be required to provide a police clearance certificate.

 

Application procedure

Closing Date20 November 2019

Applicants must apply online.

Hard copies of applications will not be accepted.

To be considered for this role, you must provide us with:

  • an updated resume
  • a cover letter detailing your skills, experience and interest in this position
  • responses to all screening questions

Please ensure your documents are in Microsoft Word or Adobe PDF format.

Applicants should not attach copies of qualifications or letters of reference. These documents may be requested at a later stage.

Please ensure that you respond to all of the screening questions. If you do not respond to the screening questions, your application will be considered incomplete and will not be reviewed at shortlisting stage.

Only Fijian citizens are eligible to apply for this role.

Screening Questions

  1. Please describe your background in financial administration (including reporting) and procurement (including facilitation of procurement processes) for donor-funded projects.
  2. Please describe your experience in travel and logistics management/administration for fieldwork survey (or workshop), and identify three lessons learned.
  3. Provide an example of a time when you demonstrated problem-solving skills to successfully meet a deadline or address a workplace challenge.

JD - Administration and Finance Assistant x2.pdf


Type: Contract - Local

Category: Administration & Office Support

Reference ID: JM000155

Date Posted: 05/11/2019